DOCX to PDF Formatting Guide
Prepare fonts, sections, images, and pagination for a more predictable conversion.
Stabilize the source document
Use paragraph and heading styles instead of manual spacing. Resolve tracked changes, update fields and tables of contents, and remove comments not intended for the recipient.
- Use common or embedded fonts
- Set explicit page size and margins
- Anchor images intentionally
Watch layout-sensitive features
Floating objects, text boxes, section breaks, columns, complex tables, equations, and custom fonts are common sources of variation. A conversion server may not have the same fonts or rendering engine as the authoring computer.
Review the exported PDF
Compare page count, headers, footers, footnotes, table breaks, image crops, links, and bookmarks. Manual adjustment may be required for complex layouts; preserve the DOCX as the editable source.